Bruton Cycling Club AGM minutes 25/1/2025
Apologies – JF, BS, SE, GH, PL, DC, NF, AS, SW, JH, AK, MM, DB
Present – LL, TW, KL, AF, PC, HW, NG, SI, PT, JM, JY, RH, RA, AC, MD, PB
Great thanks to Keith and Jane Lunn for kindly hosting the AGM again this year.
Each point is listed by ITEM then Outcome then Action
1. MINUTES from last AGM
Reviewed and majority of action points were done during 2024. Successful First Aid course and 10yr anniversary party sponsored by club. Didn’t manage to arrange further gravel rides or Velodrome trip in 2024
Outstanding items from Mintues 2024 moved to today’s agenda for further discussion
2. Accounts
Subs income 2024 = £1040 (2023 = £785) - Agreement for subs to remain at £20 for 18-74yr olds
Sponsorship £600 (£200 each Bean Shot, Xpressofix, Yellowbox), Kit sales = £258 but £210 outlay on arm warmers.
First Aid course £413.91, 10yr Party £1020.35 (thanks to Paul Briggs for paying half the DJ costs), ongoing costs Website host/domain` around £200/annum.
Club in credit £1151.28
Attendees informed of financial situation of accounts.
LL to message members for 2025 Subs payment
3. Sponsorship
Bean Shot and Yellowbox to be approached to ask if willing to continue with sponsorship under same terms for £200/annum. Rob A (Xpressofix) agreed at meeting that he’d be willing to continue with sponsorship, requesting increased Xpressofix visibility on marketing, website etc.
LL to email/invoice companies willing to continue with sponsorship.
4. Kit Shop
Thanks to Rosie H for ongoing management of the kit shop, with diligence and patience.
There are arm warmers, caps and buffs for sale
Rosie H continues to run the kit shop, opening several times a year. Likely to be another opening of kit shop soon for black kit items only.
RH to open kit shop soon for black kit, and again in the year if needed.
5. Weekend Rides
Saturday – Seem to be working well at present, pack staying relatively together to the café, splitting into pace groups on return at times. Continue for now
Sunday – less riders participate, many put off by the pace and feeling like they don’t want to make other’s wait, some personality issues ongoing.
LL to keep posting rides, will ask for deputies when away.
6. MWP
Growing in numbers, good trip last year and another planned for 2025 – Yorkshire 26-30th May, other riders welcome but will need to arrange own accommodation.
7. Chaingang
Wasn’t so cohesive in last year. Riders attending need to commit to a Fast Group Ride – this is NOT fight club, group needs to back off if pack is splitting.
Running up to Chaingang starting in Late May, Jo H has kindly set up some Rouvy “races” so they don’t need a leader for Thursday Evenings in February.
TW to let the group know when Chaingang recommencing – likely last week in May
8. Gravel Rides
After a successful gravel ride in Summer 23, LL and RA didn’t manage to organise another for 2024. In the room good level of interest for further Saturday Gravel ride, RA and LL to liaise on possible routes and dates for 1-2 rides over summer and early autumn.
RA and LL to liaise and offer up dates/routes
9. Socials
When chaingang restarts there’s a natural momentum to meet after the ride at The George in Castle Cary around 7-7.15pm, open to those who’ve not ridden too.
Late Summer BBQ for 2025 proposed, LL/TW, RA and KL all offered to host, Club could contribute £100-£200 towards some of the meat/drinks. Keith Lunn’s likely to be preferred location – Bruton
Christmas Party 24 worked well in Blue Ball – similar for 2025 likely
Paul Briggs to remain as social secretary – thanks from the club for all you’ve done over the last few years.
KL to liaise with PB and LL re feasible dates for Late Summer BBQ
10. Events
Newport Velodrome outing – AC happy to organise, enough members showed interest at AGM, with proposal to go for basic 1hr package for £250 for 10 riders. Aiming for ? Saturday afternoon in Sept or Oct, unless an evening visit can be mutually arranged. It was mentioned that Jo H or partner may have track qualifications to act as coach – LL to inquire.
AC to propose some dates and firm up interested members for outing.
LL to approach JH re track qualifications
11. UK & Oversees trips
4-8th July 25 – PT has a house in northern France for stages 1,2,3 of TdF – spaces available, DM Peter Tubb if you’d like to go along.
12-19th July 25 – last yr posts on BCC gained interest from 10 riders to do a trip to French Alps. Currently the AirBnB in Bourg d’Oisons sleeping 11 is full. If others wanted to come on the trip they would need to organise their own accommodation. Various members have discussed sharing the journey down.
Approach Peter Tubb if you’d like to go on the early July TdF trip.
Approach LL if you have any queries re Alps trip
12. Riding guidance (DC)
Proposed by Dave Clarke and presented in his absence by Peter Tubb – Rule 66 Highway code states “be considerate of the needs of other road users when riding in groups. You can ride two abreast and it can be safer to do so, particularly in larger groups or when accompanying children or less experienced riders. Be aware of drivers behind you and allow them to overtake (for example, by moving into single file or stopping) when you feel it is safe to let them do so”
When there’s white lines in the middle of the road it’s likely to be wide enough for 2 a breast riding, if there are MORE than 8 riders, split into 2 groups on the road to allow cars and other road users to pass more easily. If safe to remain 2 a breast while vehicle passing fine to do so as easier for car to pass 2 x 4 riders, than 1 x 8 riders in long line.
Ride leaders please ensure if you’re in a group of 8 or more, encourage group to split into 2 blocks.
13. Bidons
Discussion around Club Bidons – some interest in room, RA and LL would plan design and procurement and could store Bidons awaiting sale. Minimum order would be 50 bottles, proposal for 1 colour only to keep costs down. QR code to club website built into design
RA and LL to liaise re company, design and procurement
14. Austin’s Posters
Austin Fews has developed some excellent comedic marketing posters for the club after a request from PC. Membership to be asked if they’re happy to appear on posters, then add sponsor details (if remaining as club sponsor) and QR code link for website.
RA happy to distribute posters in Castle Cary area once finalized.
AF to further tweak design
LL to send sponsor images (once sponsors confirmed)
All members to send original photos if they own them
15. BCC Instagram
LL approached Sam Burgess on line as did another club member to see if we could gain ownership of the Bruton Cycling Club Instagram account – no response. LL will try again to make contact and if no luck we’ll make a new BCC Instagram account to link to our website/facebook
LL to approach Sam Burgess again